Privacy Policy for Vanilla MG

Last Updated: October 28, 2025

This Privacy Policy describes how Vanilla MG ("we," "our," or "us") collects, uses, and protects your information when you use our workforce management and team communication application.

Information We Collect

Account Information:

• Phone number or email address
• Name and profile information
• Company/workspace affiliation

Communication Data:

• Messages and chat content
• Shared files, photos, and media
• Call logs (when voice features are enabled)

Workforce Management Data:

• Attendance records and clock in/out times
• Work schedules and shift information
• Task assignments and completion status
• Working hours logs

Device Information:

• Device ID (for authentication only)
• Push notification tokens (for app notifications)

How We Use Your Information

Authentication Data (Phone Number, Email, Name, User ID, Device ID):

• Used ONLY for authentication and account access
• NOT used for tracking, analytics, or advertising

App Functionality Data:

• Enable messaging and file sharing within your workspace
• Track attendance and working hours as requested by your employer
• Manage schedules and task assignments
• Send push notifications for important updates

Data Security

We implement industry-standard security measures including:

• Encrypted data transmission
• Secure server storage
• Access controls and authentication
• Regular security updates

Third-Party Services

We use the following third-party services:

• WhatsApp Business API (Meta Platforms, Inc.) for OTP delivery
• Push notification services for alerts

Third-party services are governed by their own privacy policies.

Data Retention

• OTP codes: Deleted after expiration or verification
• Messages and files: Retained as long as your account is active
• Attendance records: Retained per workspace admin settings
• Account data: Retained until account deletion is requested

Your Rights

You have the right to:

• Access your personal data
• Request data correction or deletion
• Export your data
• Opt out of non-essential notifications
• Delete your account

Workplace Communications

This app is designed for workplace use. Your employer/workspace administrator may have access to:

• Messages and communications within the workspace
• Attendance and work hour records
• Task and schedule information
• Files shared within the workspace

Children's Privacy

Our service is not intended for users under 13. We do not knowingly collect information from children.

Data Tracking and Advertising

WE DO NOT TRACK YOU. This app does not track users for advertising or any other purpose.

Specifically, we do NOT:

• Track your activity across other companies' apps or websites for advertising
• Link data collected from this app with third-party data for advertising purposes
• Share your data with data brokers
• Sell your personal information to third parties
• Use your data for targeted advertising
• Profile you for advertising purposes

Clear Statement on Data Use

All data collected serves only these purposes:

• Authentication Only: Device ID, Name, Email, Phone Number, and User ID are used exclusively for verifying your identity and providing secure access to your account
• App Functionality: Workspace data (messages, attendance, tasks, schedules) enables core features for team collaboration
• Service Delivery: Push notification tokens deliver important updates to you

We collect NO analytics, NO usage tracking, and NO behavioral data.

Data Sharing

We only share data:

• Within your workspace (with your employer/administrator as described in this policy)
• With essential service providers (WhatsApp for OTP delivery, push notification services)
• When required by law or legal process

We never sell or share your data for advertising or marketing purposes.

Updates to This Policy

We may update this Privacy Policy periodically. Changes will be reflected with an updated "Last Updated" date.